| Race planning | Timeline | Functions |
| Pre-race | 3 to 12 months | - Designate leaders of medical operations committee
- Develop or review and revise:
- Medical protocols
- Supply and equipment lists
- Personnel needs
- Communication protocol
- Rapid response plan
- Disaster (crisis) plan
- Cancellation parameters
- Heat ramp up plan
- Participant and volunteer education plan
- Send save the date announcement for volunteer pool
|
| 2 to 3 months | - Place equipment and supply orders
- Finalize race day plan
- Recruit medical team
- Integrate area law enforcement and emergency departments
|
| 1 month | - Pre-race volunteer education
- Notify area emergency facilities
|
| 10 days | - Monitor race day weather forecasts
- Initiate heat or inclement weather ramp up protocol as necessary
|
| Race day | | - Make start/no-start decision
- Revise and make start line announcements
- Check that all course personnel are present
- Finish line race day education
|
| Post-race | 1 to 2 weeks | - Make after-action reports and review medical records
- What went right?
- What went wrong?
- Consider solutions for problem(s)
|
